Assistant Vice President, Business Services

  • Position Title: Assistant Vice President, Business Services
  • Name of Institution: Parker University
  • Campus Location: Dallas, TX
  • Email: resumes@parker.edu
  • Job Close Date: November 30, 2017

Position Description

This position has direct oversight of all planning, execution and strategic aspects of the Purchasing Department, Facilities, Security, Risk Management, Auxiliary Services, contracts, vehicle fleet program, fixed assets and inventory control in support of administrative, faculty and student users. This position is a key member of the Business Affairs leadership team.

Essential Job Functions: This position will engage in all aspects of the following, including, but not limited to:

Procurement

  • Oversight of Procurement Department, including contracts, purchasing protocols, purchasing card (P-card) policies, fixed assets, inventory surplus and control
  • Provide strategic leadership, effective management, and professional support and development for the Procurement team
  • Assist with sourcing new vendors and managing vendor relationships, analysis, planning, and supply chain. Assist with developing, negotiating and managing all contracts and solicitations
  • Advising management with regard to proposed procurement initiatives and processes
  • Maintain excellent working relationships with the University community
  • Avoid all appearances of conflicts of interests and refuse to accept gratuities offered by suppliers, including potential suppliers
  • Administer the copier fleet program

Facilities

Oversight of the Facilities outsourcing company and budget, including

  • Assist the VP of Business Affairs with Campus Enhancement Program and Master Space Planning
  • Oversight of renovations and new construction
  • Communications to the University community on all matters regarding buildings and campus grounds
  • Assist with strategic leadership and effective management
  • Update accuracy of building allocations

Security

Oversight of the Security outsourcing company and budget, including

  • Assist with Emergency Preparedness Plan procedures
  • Ensure Clery Act is updated and in Federal compliance
  • Communications to the University community on all matters regarding buildings and campus grounds
  • Assist with strategic leadership and effective management

Auxiliary Services

Oversight of Bookstore, Share Products, Sage/Dining Services, Vending, Print Copy Mail Center, including

  • Provide strategic leadership, effective management and professional support of Auxiliary Services staff and development
  • Assessment of products and services in all areas above
  • Seek ways to increase retail and wholesale revenue and profit margins
  • Develop, improve and maintain operational procedures and policies
  • Develop, improve, negotiate and manage all vendor contracts and solicitations
  • Improve and maintain an accurate inventory in the Bookstore and Warehouse
  • Oversight of accurate fiduciary reporting and cash management
  • Responsible for the table replacement program, including sales of used equipment
  • Assist Café with dining options to the University community and profitability of Dining Services
  • Assist with strategic marketing of product sales
  • Assist with CS Gold and GoPrint revenue and policies
  • Assist with equipment and fee packaging to students and external sources
  • Assist with developing increased sales with magazette, online sales, updating and maintaining an updated website for potential revenue
  • Oversight of textbook adoption policy, and textbook and nutrition orders
  • Oversight of graduation supplies and regalia
  • Develop and improve Print Copy Mail services to the University community and external revenue opportunities
  • Oversight of equipment, sales and services at all Parker seminars, when applicable
  • Advising management with regard to proposed initiatives and processes
  • Maintain excellent working relationships with the University community
  • Avoid all appearances of conflicts of interests and refuse to accept gratuities offered by suppliers, including potential suppliers

Risk Management

  • Responsible for all risk management prevention, claims and annual renewals

Qualifications

Bachelor’s Degree and active purchasing certification (CPP, CPPM or equivalent) is preferred; A minimum of five (5) years of experience in a hierarchy of business operations and services, a minimum of five (5) years of experience in a senior contract administration position, and a minimum of five years (5) experience developing and monitoring budgets. Experience with federal government contracting and/or Higher Ed and eProcurement is a plus. Excellent written and verbal communication skills; and proficiency with MS Office. Knowledge of Campus Safety Program is a plus.

Other Information

Parker University is a not-for-profit, regionally accredited university. Within the health care higher education arena, the Parker experience is unique to any other institution. Our culture is a rare combination of unparalleled standards in a family-oriented environment. From the moment you step on campus, you know you are part of something special. There is a spirit of integrity, trust, and love for humanity that permeates the atmosphere.

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